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Hosted Sharepoint Services

SharePoint Services is a knowledge management portal, accessed via a browser, hosted by Internet Solutions.  It enables organisations, business units or company teams to create branded web sites for information sharing and document collaboration. This can be provided on an Intranet (intra-company only), Extranet (clients and intra-company) or Internet basis. If you are interested in a hosted sharepoint solutions please call us on 011-781 8014.

Microsoft SharePoint Services supplies a framework for building collaborative Web sites that makes it possible for a company to share information and documents across teams, departments, and large organizations easily and reliably. Any user can access a Windows SharePoint Services Web site using a Web browser or through the new collaboration features built into Microsoft Office 2003 products such as Microsoft Office Word 2003 and Microsoft Office Excel 2003.  It provides flexible deployment and management tools, and facilitates end-to-end collaboration through data aggregation, organisation, and searching.

 

SharePoint Services benefits

Once you have signed up for the Sharepoint environment, log-on credentials are provided to give users access to a generic portal. User will be able to start uploading documents and collaborating immediately. The administrator will also be able to:

  • Customise the portal with several built-in themes
  • Change the physical layout
  • Deploy Sub-sites
  • Customise access permissions

Features

  • Microsoft Office System integration: Deep integration with Microsoft Office System programs allows teams to collaborate using the familiar tools they use every day.
  • Document collaboration: Document workspace sites created using Microsoft Office Word 2003 take advantage of platform features by providing a document collaboration space.
  • Check-in and check-out: Documents can be reserved by individual users for updating purposes.
  • Document versions: Document changes are tracked and assigned different version numbers for auditing and rollback.
  • Browser-based customization: Changes can be made in a Web browser by dragging Web Parts onto personal or public pages, and then customizing them. Themes can also be applied using a browser.
  • Presence integration: Users can determine the online status of site members quickly by sending e-mail or an instant message, adding the member to a contact list, and viewing current free/busy status (needs LCS).
  • Back-ups: All data is backed up – Nightly Incrementals and Weekly Full-back-ups.
  • Security: McAfee MailFirewall and 5 Sybari AV engines scanning files.
  • Alerts: A user or site manager can add an alert to a list or list item so that they receive an e-mail notification when changes are made.  

Benefits

  • Rich out-of-the-box functionality: assuring IT professionals of quick, cost-effective deployment
  • Incremental deployment options: enabling IT professionals to implement collaboration capabilities within their organization's timeframe and budget
  • Easy and cost-effective extensibility: enabling IT professionals to build organization-specific solutions and develop managed, hosted services connecting customers, partners, and suppliers
  • Integration with familiar tools: enabling users to quickly and easily share information and collaborate with peers
  • Share and collaborate online via a centralised, secure and customised portal: Enable information workers and site managers to create and manage personal sites, and to profile them for search, audience targeting, and subject-matter expertise
  • Audience-targeting: enables efficient information flow and smoothes business processes: Audience targeting aims information and updates to individuals based on their organisational role, team membership, interest, security group, or any other user-defined membership criteria
  • Reduced bandwidth costs: Currently, your customers, suppliers and mobile (or home-bound) staff obtain documents and other data via e-mail. This places an onerous and expensive load on your internet lines. With SharePoint Services, all of this information is delivered from a portal, which is located off your network
  • Manage your Intellectual Capital effectively: The service includes SharePoint’s document management functionality that enables document version control, audit trails of document edits and permission management (allowing for read/write or read-only access). This ensures that information is controlled and uniformity and standards are managed
  • Rich Office and Windows integration: Office 2000 provides basic integration and Office XP provides some additional integration features. However, Office 2003 provides enhanced integration with SharePoint Services such as presence management with Live Communication Server (LCS) integration.
  • Secure, fault-tolerant and fully managed environment: IS Application Solutions’ services provide the latest in facilities, infrastructure and server technology. The SharePoint Services are hosted on clustered hardware, firewalled for security, and make use of Sybari’s Antigen anti-virus engine to offer protection for uploaded and downloaded files.

Pricing

SharePoint Service Costs
SharePoint Users (per user per month) R55
Storage - charged monthly per GB R75
Once off set up fee R4,500

Please Note:

  • All prices are quoted in ZAR, exclude VAT and are subject to Terms and Conditions
  • Digital Certificate costs are excluded - one must be provided for unique domain names and security of this domain
  • The contract period for the pricing quoted above is 12 months
  • Minimum of 10 users
  • Minimum of 1GB of storage - calculated in GB or part thereof

Pricing excludes customised development costs - these are provided by third party vendors as required.